LAST UPDATED: 21 NOVEMBER 2024

At Youverse, we value your privacy and are dedicated to safeguarding the personal information of job applicants. This policy explains how we collect, use, and protect your data during the hiring process. It also outlines your rights and our responsibilities under GDPR.

Definitions

• Job Applicant Privacy Policy: This document may also be referred to as “Notice“ or “Policy”.
• Youverse: The company referred to as “we,” “us,” or “our,” officially known as YOONIK – AUTHENTICATION AND PRIVACY SYSTEMS, S.A.
• You: Refers to the job applicants.

Information We Collect

We collect personal information from job applicants to comply with legal, regulatory, and internal policies, and to effectively manage our business operations. The types of personal information we may collect include:

1. Full name
2. Contact details (email, phone number, address)
3. Resume/CV, cover letter, and job title
4. Protected characteristics (e.g., gender, race, medical conditions) if you choose to provide them
5. Employment history
6. Educational background
7. References
8. Information from internal communications related to your application (e.g., interview scheduling)
9. Any other information you submit during the application process

We may also gather information from:

1. Your direct submissions
2. Public sources (e.g., social media profiles, personal websites)
3. Third parties (e.g., professional references, background check services, previous employers)

How We Use Your Information

Your information may be used for various purposes, including:

1. Assessing your qualifications for the position
2. Communicating about your application status and future opportunities
3. Conducting background and reference checks
4. Maintaining job application records
5. Monitoring equal opportunity and diversity compliance
6. Meeting legal and regulatory obligations
7. Supporting legal claims or allegations
8. Enhancing security and preventing fraud or misconduct

Disclosure of Information

We may share your personal information with service providers for legitimate business purposes, such as:

1. Extending job offers and providing benefits
2. Complying with internal policies and legal obligations
3. Maintaining job application records
4. Improving our business operations
5. Enhancing security measures to protect our systems

Service providers must adhere to our confidentiality and security requirements when handling your information. We may disclose your information to:

1. HR, benefits, and payroll systems
2. IT and software providers
3. Recruitment tools

Additionally, we may share your information with:

1. Third parties you have consented to
2. Third parties as required by law

Youverse does not share personal information for cross-context behavioral advertising.

Sensitive Personal Information

We limit the use and disclosure of sensitive personal information to comply with legal obligations, manage our business, and respond to applicant requests. This may include:

1. Log-in credentials
2. Government-issued identification (e.g., passport, driver’s license)
3. Information for background checks
4. Health or financial information related to payroll and benefits
5. Diversity or demographic data

Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this policy or as required by law. If you are not selected for the position, we may retain your information for future job opportunities for up to 5 years.

By applying to a job offer on our website, you authorize and consent to the retention of your data for future job openings for the period mentioned above.

Please note that applications submitted outside of our website (e.g., via LinkedIn) are subject to the terms and conditions of those platforms.

Data Security

We implement appropriate security measures to protect your personal information from unauthorized access, use, or disclosure. This includes physical, electronic, and managerial safeguards.

Your Rights

You have the right to:

1. Access your personal information
2. Request corrections to your personal data
3. Request deletion of your personal information
4. Withdraw your application at any time

Changes to This Policy

We may update this privacy policy periodically. Any changes will be posted on our website, and we encourage you to review this policy regularly.

Contact Us

To exercise your rights or if you have any questions or concerns regarding this Job Applicant Privacy Policy, please reach out to us at dpo@youverse.id.